Terms & Conditions
for Polaristek
Agreement to Terms
By accessing or using the website https://polaristek.com/ (the “Site”) or engaging Polaristek (“Polaristek,” “we,” “us,” or “our”) for business operations, healthcare administrative support, digital marketing, website development, or revenue cycle management (RCM) services, you agree to be bound by these Terms & Conditions. If you do not agree to all of these terms, do not use our Site or services.
Services Provided
Polaristek provides B2B business operations support, healthcare operations management, provider credentialing, revenue cycle management, finance and accounting support, HR and talent services, custom web development, and digital marketing solutions. Specific service deliverables, timelines, and fees are governed by individual Statements of Work (SOW) or Master Services Agreements (MSA) executed between Polaristek and the client.
Intellectual Property Rights
Unless otherwise indicated, the Site, logo, web designs, underlying code, text, graphics, and trademarks are owned by or licensed to Polaristek and are protected by copyright and trademark laws.
- Client Deliverables: Upon full payment of all applicable fees, custom deliverables created specifically for a client under a written agreement (e.g., custom website builds, marketing assets) will be assigned to the client according to the terms of the applicable SOW.
- Polaristek Background IP: Polaristek retains sole ownership over all pre-existing methodologies, proprietary tools, frameworks, and operational processes used to deliver the services.
Client Responsibilities & Data Accuracy
To enable Polaristek to perform services effectively, clients agree to:
- Provide timely, accurate, and complete information, data, and access required for service execution.
- Ensure all data provided to Polaristek complies with applicable privacy laws and regulations.
- Maintain strict confidentiality of any account credentials or administrative access granted by Polaristek.
Healthcare Operations & Confidentiality
For clients utilizing our Healthcare Operations, Revenue Cycle Management (RCM), or Credentialing services:
- Handling of Protected Health Information (PHI) is governed by executing a separate Business Associate Agreement (BAA) in compliance with HIPAA and HITECH regulations.
- Polaristek maintains administrative, physical, and technical safeguards to secure client operational data and PHI.
Limitation of Liability
To the maximum extent permitted by applicable law:
- In no event shall Polaristek, its directors, employees, or partners be liable for any indirect, consequential, exemplary, incidental, special, or punitive damages (including lost profits or lost revenue) arising from your use of the Site or services.
- Polaristek’s total cumulative liability for any claims arising out of or related to these terms or our services shall not exceed the total fees paid by the client to Polaristek in the six (6) months preceding the event giving rise to liability.
Third-Party Links & Content
Our Site may contain links to third-party websites or services. Polaristek does not endorse, control, or assume responsibility for the content, privacy policies, or practices of any third-party websites.
Governing Law & Jurisdiction
These Terms & Conditions shall be governed by and construed in accordance with the laws of the State of California, United States, without regard to its conflict of law principles. Any legal action or proceeding arising out of these terms shall be brought exclusively in the state or federal courts located in California.
Contact Us
For questions regarding these Terms & Conditions, please contact us:
- Email: info@polaristek.com
- Address: Polaristek LLC, 4000 Calle Tecate, Suite 116, Camarillo, CA 93012, USA